[ILL-L] creating an automated ILL system with NO money...

[Nathan Hosburgh]

We currently use WorldCat Resource Sharing (WCRS), but are looking into commercial products that will enable us to automate more of the process and enable us to go *more* paperless.  In FY 08-09, we had the following ILL stats:

Items Borrowed:              5102
Items Loaned:                  2546

Total Transactions:          7648

This seems rather small-time to me, relative to other colleges/universities.  We have managed to chug along fine so far, however, keeping track of 3 years worth of paper requests kills a lot of trees and takes up a lot of space in an office.  Based on the above figures, we were recently quoted $5,707 (library hosted) and $9,127 (OCLC hosted) annually for licensing ILLiad.  I'm not sure what ILL volume Iona College does, but Clio looks much more affordable...

As far as I know, there are no open source ILL management systems, are there???


Nathan Hosburgh
Evans Library
Florida Institute of Technology
150 W. University Blvd.
Melbourne, FL 32901
(321) 674-8955
nhosburg at fit.edu


From: ill-l-bounces at webjunction.org [mailto:ill-l-bounces at webjunction.org] On Behalf Of Document Delivery
Sent: Tuesday, August 18, 2009 4:35 PM
To: Interlibrary Loan Listserv
Subject: RE: [ILL-L] creating an automated ILL system with NO money...

My guess is that if you join LVIS you'll have to pay some for postage. We use Clio, which for small operations is only $300 or $350 per year, but I know some libraries just use WRS,

Edward Helmrich
Interlibrary Loan Office
Ryan Library
Iona College VXI
914-633-2352
docdelivery at iona.edu

From: ill-l-bounces at webjunction.org [mailto:ill-l-bounces at webjunction.org] On Behalf Of Julia Graham-Whitt
Sent: Tuesday, August 18, 2009 4:13 PM
To: ill-l at webjunction.org
Subject: [ILL-L] creating an automated ILL system with NO money...

Greetings ILLers.
I have temporarily been plunged back into the world of libraries, and one of my new tasks at the library here is to get ILL up and running again.  We are a very small junior college library, which is heavily underfunded, understaffed and undervalued (IMO).  As a result, we have absolutely NO money in the budget to do anything "extra" such as pay for shipping other than a few items now and then.  We are not even a supplier on OCLC (something I plan to change very soon), due to the fact that we have, yes, no money.

Surely we are not the ONLY ILL out there that doesn't have the funds to purchase either ILLiad or Clio.  How have others managed to run their ILL without killing lots of trees to track materials?  I would also be interested in joining LVIS, but again, cannot do so until I can do a rough estimate of how much shipping would cost, and then probably apply to the local Foundation for funds to pay for shipping.

Please feel free to reply only to me, as I'm hoping there aren't a TON of libraries out there in this situation.  I'm feeling rather unhopeful about the whole state of things, but perhaps there is something out there that I haven't yet thought of.

Thanks for your help,

Julia (farmer full time, part-time library staff for a bit)
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