[ILL-L] What's with genealogy, anyway??

Wed Sep 3 14:19:46 EDT 2008

Like the original poster, I've had a request come back "non-circulating"
when I had specified "copy" in the Request Type.  It wasn't a journal
article but a request from a copy out of a manuscript or book, but I put the
location information into the "article" field hoping it would help identify
the request as being for a copy.  I couldn't tell whether the potential
lender had misread the request as being for a loan, or was unwilling to copy
the item.

If a library has a policy against providing copies from certain materials
(microfilm, manusripts, etc.) I wish they would respond with "policy
problem" rather than "non-circulating", so let the borrower know that the
request was given proper consideration.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Linda Wilkinson, ILL Coordinator
Southeastern Public Library System of OK
OCLC symbol: OKI
wilkinson at sepl.lib.ok.us 

-----Original Message-----
From: ill-l-bounces at webjunction.org [mailto:ill-l-bounces at webjunction.org]
On Behalf Of Laura Barnard
Sent: Wednesday, September 03, 2008 12:50 PM
To: Interlibrary Loan Listserv
Subject: RE: [ILL-L] What's with genealogy, anyway??

Michael,

You can't deflect genealogy as a format or category as you can microforms or
audio/visual, but you can deflect individual records.

Our policy file says some of our reference cannot be sent.  That includes
some of each subject area including genealogy.   We have been setting those
individual records to deflect loan requests but accept copy requests.  

We don't  send conditionals to other libraries offering to copy and
restating our copy policy either.  Narrowing a request from a  loan to a
copy is something most experienced librarians know about and noncirc as a
reason for no tells them what they need to know without taking their time,
or ours, on conditionals.  It is not often that a noncirculating item cannot
be copied from either.  And those situations can be individually deflected
as well.

Laura Barnard
Interlibrary Loans
Seattle Public Library (UOK)
206-386-4601
ill at spl.org

>>> "Michael Duncan" <mduncan at ci.waco.tx.us> 9/3/2008 9:49 AM >>>
Richard:
Unless I am mistaken you can not deflect genealogy books. Maybe what you are
requesting in in microform and that is an auto deflect setting. We don't
lend most of our genealogy books, not my decision, and I do not have
microform set as an auto deflect, because of this reason. While none of
micro film circulates we will always make free copies, if indeed the
citation is correct. I guess you would have to call the library if you are
trying for copies of micro film. 

Michael Duncan
Interlibrary Loan
Waco-McLennan County Library
Waco, Texas

-----Original Message-----
From: ill-l-bounces at webjunction.org 
[mailto:ill-l-bounces at webjunction.org]On Behalf Of Richard Samford
Sent: Wednesday, September 03, 2008 11:10 AM
To: ILL Mail list
Subject: [ILL-L] What's with genealogy, anyway??

    Ok,  I'd REALLY like to have a definitive answer from "those in the 
no".

    I've tried to fill a number of genealogy requests lately.  I know 
these items are generally non circulating.  I'm not trying to borrow 
these item, I'm asking for photocopies.  In fact, I usually add 
[Requesting Photocopies] after the title, and state what I need copied 
in the Borrowing Notes.

    Many, many libraries update the requests to "No-Non Circulating".   
I'm asking plainly for photocopies.

    Several of these are being auto deflected. Why do libraries auto 
deflect genealogy?  I'm pretty sure those who have and those who need 
know how things work.  Is there another way, not listed in their 
policies, that they prefer to take in requests??  If genealogy is 
listed  as non-circulating in the Policies Directory, shouldn't there 
also be some way of letting us know that photocopying is off of the 
table as well??  Do I pick up the phone??

    This is very frustrating, and impossible to explain to my patrons. 
Can someone pu-lease tell me why this is such a standard way of replying 
to genealogy requests?

-- 
Richard Samford            | samford at pittstate.edu 
Interlibrary Loan          | voice:  (620)235-4890 
Leonard H. Axe Library     | fax:   620/235-4090 
Pittsburg State University | http://library.pittstate.edu/ 
Pittsburg, KS   66762-5889 | OCLC:  KFP

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