[ILL-L] Wrong Format--article
Campbell, Heather
HEATHERC at coj.net
Fri Jun 20 15:13:41 EDT 2008
We've gotten article/copy requests that have nothing in the
vol/date/pages field as in a copy request for The New York Times.
That's it. No other information is given. The folks from OCLC monitor
the ILL listservs. Anybody from OCLC know the definitive answer?
Please delurk!
Heather Campbell
Special Services ~ Interlibrary Loan and Books By Mail
Jacksonville Public Library
Jacksonville, Florida 32202
ill at coj.net 904-630-2985
-----Original Message-----
From: ill-l-bounces at webjunction.org
[mailto:ill-l-bounces at webjunction.org] On Behalf Of Marie Hansen
Sent: Friday, June 20, 2008 3:06 PM
To: Interlibrary Loan Listserv
Subject: Re: [ILL-L] Wrong Format--article
Hmmm. It's my understanding that for ILLiad it isn't information in the
article field that labels the request a copy, but information in the
vol/date/pages field that does so--this from our lending coordinator.
Marie
Debbie Hunn wrote:
> Many thanks to those who responded. We don't use ILLiad, and I was
> unaware that adding to the article field changed the type of request
> for those who do.
>
> I'm wondering what else ILLiad users are seeing on the requests. I
> typed "DO NOT FAX" in the fax field instead of our fax number because
> our fax machine doesn't make clear copies. Yet some libraries still
> fax articles to us. Does ILLiad somehow take the number from the
> Policies Directory? It's nowhere on our form.
>
> Debbie
>
> Debbie Hunn
> Turpin Library
> Dallas Theological Seminary
> 3909 Swiss Ave
> Dallas, TX 75204
> phone: 214-841-3752
> fax: 214-841-3745
> dhunn at dts.edu
>
> >>> On 6/20/2008 at 7:49 AM, "Carol A. Vaeth" <cvaeth at ubalt.edu>
wrote:
> Yes, if notes are added to the article field, ILLiad recognizes it as
> an article request and we have to change it to a loan request and move
> the information. Even if there is a volume number added, ILLiad
> recognizes it as an article request. For this reason, if we are
> requesting only one volume of a multi-volume set, we put the volume
> number after the title, rather than in the volume field.
>
> Carol A. Vaeth
> ILL Coordinator - BAL It doesn't get better
> Langsdale Library or worse;
> University of Baltimore it just gets different.
> 1420 Maryland Ave
> Baltimore MD 21201-5706
> cvaeth at ubalt.edu
> (410) 837-4283
> fax (410) 837-4330
> ariel 198.202.3.140
> P Please consider the environment before printing this email.
> -----Original Message-----
> From: ill-l-bounces at webjunction.org
> [mailto:ill-l-bounces at webjunction.org] On Behalf Of Laura Barnard
> Sent: Thursday, June 19, 2008 4:19 PM
> To: ill-l at webjunction.org
> Subject: Re: [ILL-L] Wrong Format
>
> Debbie,
>
> We too sometimes use the article field to indicate something about a
> loan. But that brings upad question I have not had an answer for.
>
> It has been my understanding that entering anything in the article
> field automatically causes WRS to label the request as 'copy' and that
> causes the request to enter e-management systems, like ILLiad, as
> copies and affects their statistics. ILLiad people: is this true?
> Does this cause you any issue to have non-copy information in the
article field?
>
> On the related issue of how to determine which format is being
> requested, I find it particularly unhelpful that ILLiad (I don't know
> about other management systems) appears to over-write the imprint
> field with the ILLiad TN. This is not information that helps anyone
> lend the proper item. It is far more helpful to the lender to see the
> format, which IS normally in the imprint field.
>
>
> Laura Barnard
> Interlibrary Loans
> Seattle Public Library (UOK)
> 206-386-4601
> ill at spl.org
>
> >>> "Debbie Hunn" <DHunn at dts.edu> 6/19/2008 12:55 PM >>>
> I add special instructions in all caps to the "article" field because
> it's in the middle of the form and easy to spot.
>
> Debbie
>
> Debbie Hunn
> Turpin Library
> Dallas Theological Seminary
> 3909 Swiss Ave
> Dallas, TX 75204
> phone: 214-841-3752
> fax: 214-841-3745
> dhunn at dts.edu
>
> >>> On 6/19/2008 at 2:39 PM, "Laura Barnard" <Laura.Barnard at spl.org>
> wrote:
> Sue,
>
> One field that can be 'edited' with direct request is the edition
> field, which appears on at least one of the 2/page print options for
lenders.
>
> One can create a profile for sound recordings - cassettes and one for
> sound recordings - cds (and another for books).
>
> Then constant data records can be created for use with each specific
> profile, and they can include reference to format in the edition
field.
> (You could also include that information in the Borrower Notes field,
> if you still hold faith that lenders will look there).
>
> For example, the edition field could include: ******** CASSETTE
> FORMAT, Please **********.
>
> Success depends on the consistency of the cataloging for format as
> well as which management systems or print tools include the edition
field.
> And it would not solve the problem of musical vs nonmusical recordings
> (we haven't figured out how to set that one).
>
>
> Laura Barnard
> Interlibrary Loans
> Seattle Public Library (UOK)
> 206-386-4601
> ill at spl.org
>
> >>> "Aldworth, Sue" <saldwort at ahml.info> 6/19/2008 11:48 AM >>>
> At our library we receive at least five items a week that are not the
> format that we asked for. The shortened record that the lender sees
> does not indicate a format type. I have sent an e-mail to OCLC to see
> if they could add a format field to the shortened record, but I'm not
> holding my breath. Our requests go Direct Request so we cannot add
> anything to the title line to make it more clear. If it's possible,
> could you please try searching your catalogs by the OCLC# that's on
> each request? That way you would see the exact record that was
requested.
> Thanks.
>
>
>
> Sue Aldworth
> Interlibrary Loan Clerk
> Arlington Heights Memorial Library
> 500 N. Dunton
> Arlington Heights, IL 60004
> 847-870-4313
> fax - 847-392-0136
>
>
>
>
>
>
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--
Marie M. Hansen, Borrowing Coordinator
Interlibrary Loan, Woodruff Library
Emory University, Atlanta, GA 30322
Phone: 404-727-0910
Email: marie.hansen at emory.edu
genill at libcat1.cc.emory.edu
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