[ILL-L] Wrong Format

[Laura Barnard]

Sue,

One field that can be 'edited' with direct request is the edition field, which appears on at least one of the 2/page print options for lenders.  

One can create a profile for sound recordings - cassettes and one for sound recordings - cds (and another for books). 

Then  constant data records can be created for use with each specific profile, and they can include reference to format in the edition field. (You could also include that information in the Borrower Notes field, if you still hold faith that lenders will look there).

For example, the edition field could include: ******** CASSETTE FORMAT, Please **********. 

Success depends on the consistency of the cataloging for format as well as which management systems or print tools include the edition field.  And it would not solve the problem of musical vs nonmusical recordings (we haven't figured out how to set that one).


Laura Barnard
Interlibrary Loans
Seattle Public Library (UOK)
206-386-4601
ill at spl.org

>>> "Aldworth, Sue" <saldwort at ahml.info> 6/19/2008 11:48 AM >>>
At our library we receive at least five items a week that are not the
format that we asked for.  The shortened record that the lender sees
does not indicate a format type.  I have sent an e-mail to OCLC to see
if they could add a format field to the shortened record, but I'm not
holding my breath.  Our requests go Direct Request so we cannot add
anything to the title line to make it more clear.  If it's possible,
could you please try searching your catalogs by the OCLC# that's on each
request?  That way you would see the exact record that was requested.
Thanks.

 

Sue Aldworth
Interlibrary Loan Clerk
Arlington Heights Memorial Library
500 N. Dunton
Arlington Heights, IL   60004
847-870-4313
fax - 847-392-0136