[ILL-L] OCLC Update: Updated Reasons for No coming

Tue Jul 15 14:51:53 EDT 2008

Arthur,

thank you for raising the standard to it's clearest expression!

Laura

>>> "Robinson, Arthur " <arobinson at lagrange.edu> 7/15/2008 11:41 AM >>>
Can you still use it as a reason with your kids?

"No, you can't!"

"Why not?"

"Unspecified!"

Arthur Robinson (GLG)

________________________________

From: ill-l-bounces at webjunction.org on behalf of Document Delivery
Sent: Tue 7/15/2008 1:04 PM
To: Interlibrary Loan Listserv
Subject: RE: [ILL-L] OCLC Update: Updated Reasons for No coming

I think Unspecified is at the top of the retired reasons, so I don't
think it will be used anymore (good news!), Ed.

Edward Helmrich
ILL Office
Ryan Library
Iona College VXI
914-633-2352
docdelivery at iona.edu 

-----Original Message-----
From: ill-l-bounces at webjunction.org 
[mailto:ill-l-bounces at webjunction.org] On Behalf Of Laura Barnard
Sent: Tuesday, July 15, 2008 12:02 PM
To: ill-l at webjunction.org 
Subject: Re: [ILL-L] OCLC Update: Updated Reasons for No coming

>From the list at the bottom of your announcement I had anticipated that
you were eliminating 'unspecified' as a reason for no.  I was
disappointed to discover that it is not only still there but still at
the top of the list, encouraging libraries to use it. 

As an end user, I would really really really like 'unspecified' to go
away.

Laura Barnard
Interlibrary Loans
Seattle Public Library (UOK)
206-386-4601
ill at spl.org 

>>> "OCLC Resource Sharing" <oclcresourcesharing at oclc.org> 7/8/2008 8:29

>>> AM >>>
Explanation of Reasons for No changes

This Sunday, July 13, OCLC will be implementing new "Reasons for No" for
users of WorldCat Resource Sharing. This change will happen at a later
date for users of OCLC ILLiad following the release of a new ILLiad Web
service. The original Reasons for No were developed by the ILL Protocol
Implementers Group (IPIG). Over the years, some of these reasons have
become outdated and new reasons have become necessary. The details of
these changes are outlined below.

Process

Beginning in 2008, OCLC started working with an ad hoc group of
libraries to revamp the Reasons for No as they appear in WorldCat
Resource Sharing and OCLC ILLiad. This advisory group consisted of
volunteers from the OCLC ILL Users Group at ALA Midwinter, members of
SHARES, library staff who participated in discussions on ILL-L, and
Regional Service Providers and any libraries they contacted.

We presented a list of current Reasons for No, asked for user opinions
on the usefulness of the reasons and suggestions for new reasons. We
also asked for opinions on how "Not Found as Cited" should be handled
systematically. We went through this process four times until we came to
a resolution where each proposed change had a majority.

Complete list of Reasons for No

Below is the list of Reasons for No that will appear in WorldCat
Resource Sharing starting in July 2008. They are in the order in which
they will appear in the drop-down list. This order corresponds to how
often they are used by WorldCat Resource Sharing and ILLiad users.

1.      In Use/On Loan
2.      Non Circulating
3.      Not on Shelf/Missing
4.      Not Owned
5.      Lacking Volume/Issue
6.      Branch Policy Problem
7.      On Order
8.      Cost Exceeds Limit
9.      Technical Processing
10.     Preferred Delivery Time Not Possible
11.     Poor Condition
12.     At Bindery
13.     Volume Issue Not Yet Available
14.     Not Licensed to Fill
15.     Required delivery services not supported
16.     Prepayment Required
17.     Other

Retired Reasons for No

The following Reasons for No will no longer be used:

1.      Unspecified
2.      Charges
3.      Locations not found
4.      On reserve (now use: In use/on loan)
5.      On hold (now use: In use/on loan)
6.      Not found as cited (moved to system-supplied Conditional
response)
7.      Lacks copyright compliance (moved to system-supplied Conditional
response)

Changes for Conditional Responses

In the current environment all conditional responses are supplied by
users via the Administrative Module and Constant Data. Beginning in
July, the WorldCat Resource Sharing system will supply four conditional
responses for users:

1.      Not found as cited (will no longer be a Reason for No)

Used when the Lender cannot find a requested item based on
borrower-supplied citation information

2.      Duplicate request? (new)

Used when the Lender receives two requests for the same item around the
same time. The Lender can confirm that the Borrower truly wants two
copies of the same item.

3.      Borrower concerns/please contact lender (new)

Used when a Lender is not comfortable lending an item to a particular
Borrower until they have a conversation. This may be due to overdue
materials, materials with IFM attached that have not been received, etc.

4.      Lacks copyright compliance (will no longer be a Reason for No)

Used when the Borrower has not noted CCG or CCL compliance and the
Lender wants this information to be supplied before agreeing to supply
the item.

ILLiad impact

OCLC is making these changes first to WorldCat Resource Sharing. At the
same time as the changes are implemented in WorldCat Resource Sharing we
will be updating the Atlas Systems Web service to include the new
Reasons for No in ILLiad. Until that development work is completed and
users have upgraded to the new release of ILLiad that incorporates the
Web service, users of ILLiad will not have access to these new Reasons
for No and users of WCRS may receive some of the older Reasons for No.

ISO ILL impact

Users of ISO ILL will continue to receive ISO-sanctioned Reasons for No.
New OCLC Reasons for No will be mapped to "Other" if there is no logical
ISO reason provided.

Other partners

OCLC is also updating the Web services used by other partners that use
WorldCat Resource Sharing. We will be making this updated Web service
available in July 2008 for our partners to test and implement. As with
ILLiad, there will be some lag time while partner organizations
implement the new Web service and users upgrade their software.

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