[ILL-L] ILL and Collection Development

[Lee Bayer]

Thank you for this information.  It will be very helpful to me.

Lee


Campbell, Heather wrote:
>
> JPL uses ILL as a Collection Development and Management tool.  It's 
> been a bit easier to do since we have ILLiad as an ILL management 
> system, but there are still things we do "by hand".  This is how we 
> use it for CD&M:
>
>     * Throughout the month, my Borrowing staff gives me printouts of
>       2008/current year or beyond books requested by our customers.  I
>       look up the ordering information and send it all in to
>       Collection Development. I used to do this with the immediate
>       previous year's books to but Collection Development said I could
>       stop that.  I was grateful.
>     * At the first of the month as I'm getting statistical information
>       from ILLiad Reports, I'm also looking at Most Requested Journals
>       and Most Requested Loans under Borrowing Reports and Most
>       Requested Journals (I'd love to see a Most Requested Loans
>       there) under Lending Reports.  I set the parameters to more than
>       1 request.  I look up the information for the Most Requested
>       Loans in ILLiad Borrowing to make sure the title isn't a series
>       title (Tuxedo Gin showed up as a hugely requested title last
>       year and it turned out to be requests for different books in
>       that series).
>     * On the 15th of the month, I use ILLiad to identify all the items
>       JPL no longer owns. I have ILLiad search for these from the 15th
>       of the previous month to that day.  ILLiad allows me to download
>       the data onto an Excel spreadsheet.  I send this spreadsheet to
>       the departments at Main for Catch-up ordering, to Collection
>       Development for system ordering, and to Cataloging so they can
>       remove the items from our OCLC holdings.  This is where the "by
>       hand" comes in.  There isn't any way at present for me to
>       identify items we no longer own that are still in OCLC holdings
>       for us in Borrowing.  So, I get the author, title, and OCLC
>       number for these items, add a request for each one in Lending
>       for OCLC symbol TRN, and cancel each one as Not owned.  That way
>       all these records are snagged in one report.
>     * Finally - and this is very non-scientific and a not very
>       reliable way to do this- my staff has been instructed to keep an
>       eye out for books we borrow that we really should own.  It may
>       be an author that they see frequently requested.  It may be a
>       title that caught their eyes as it was being processed.  Our
>       customers may also suggest purchases of books via the JPL website.
>
> There is a downside to all this.  I was the Fiction Librarian before I 
> was the ILL Librarian and was allowed to serve out my term on the 
> Collection Development committee.  I had some input in what was being 
> ordered and could put my 2 cents worth in and say- yes we get a lot of 
> requests for that author or title or subject. I knew what was being 
> ordered and what impact my contributions had.  Now- I really don't.  I 
> received a question from Admin the other day asking me what percentage 
> of the titles I send to the various departments get ordered.  I had to 
> say that I had no earthly idea.  I did get some positive feedback from 
> Collection Development when I started sending them the No Longer Owned 
> spreadsheet but- other than that- it all goes into the void.  I do see 
> a 10-11% average rise a year in our Lending fills, so it may be 
> showing an impact there.
>
>
>
>
> Heather Campbell
> Special Services ~ Interlibrary Loan and Books By Mail
> Jacksonville Public Library
> Jacksonville, Florida 32202
> ill at coj.net    904-630-2985
>
>
> -----Original Message-----
> From: ill-l-bounces at webjunction.org 
> [mailto:ill-l-bounces at webjunction.org] On Behalf Of Lee Bayer
> Sent: Wednesday, February 06, 2008 1:58 PM
> To: csuill; ill-l at webjunction.org
> Subject: [ILL-L] ILL and Collection Development
>
>
> There has been interest in using ILL as a collection development tool. 
> I was asked  if there is a way to collect call numbers, titles, and 
> authors of materials we borrow via ILL.  I do a yearly report on the 
> journal titles that are reported on CCC but has anyone used ILLiad in 
> this capacity?  I do want to respect the privacy of the patron 
> borrowing material on ILL.
>
> Thank you for your help.
>
> Lee
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