[ILL-L] ILL and Collection Development

[joseph augustin]

Deleting the ILL number from the WCRS borrowing report can be
counterproductive. Often, the same book will show up two or three
times only because it was renewed. I use the ILL numbers to identify
and eliminate such unhelpful duplicates from the list. Because OCLC
does not retain patron information for closed requests, so you
shouldn't have much to worry about in the way of patron
confidentiality. However, for items that show up several times, you
may want to check your local database to see if it was always the same
patron requesting a particular book, which may not necessarily be
useful to anyone else.

2008/2/7 Campbell, Heather <HEATHERC at coj.net>:
>
>
>
> JPL uses ILL as a Collection Development and Management tool.  It's been a
> bit easier to do since we have ILLiad as an ILL management system, but there
> are still things we do "by hand".  This is how we use it for CD&M:
>
> Throughout the month, my Borrowing staff gives me printouts of 2008/current
> year or beyond books requested by our customers.  I look up the ordering
> information and send it all in to Collection Development. I used to do this
> with the immediate previous year's books to but Collection Development said
> I could stop that.  I was grateful.
> At the first of the month as I'm getting statistical information from ILLiad
> Reports, I'm also looking at Most Requested Journals and Most Requested
> Loans under Borrowing Reports and Most Requested Journals (I'd love to see a
> Most Requested Loans there) under Lending Reports.  I set the parameters to
> more than 1 request.  I look up the information for the Most Requested Loans
> in ILLiad Borrowing to make sure the title isn't a series title (Tuxedo Gin
> showed up as a hugely requested title last year and it turned out to be
> requests for different books in that series).
> On the 15th of the month, I use ILLiad to identify all the items JPL no
> longer owns. I have ILLiad search for these from the 15th of the previous
> month to that day.  ILLiad allows me to download the data onto an Excel
> spreadsheet.  I send this spreadsheet to the departments at Main for
> Catch-up ordering, to Collection Development for system ordering, and to
> Cataloging so they can remove the items from our OCLC holdings.  This is
> where the "by hand" comes in.  There isn't any way at present for me to
> identify items we no longer own that are still in OCLC holdings for us in
> Borrowing.  So, I get the author, title, and OCLC number for these items,
> add a request for each one in Lending for OCLC symbol TRN, and cancel each
> one as Not owned.  That way all these records are snagged in one report.
> Finally - and this is very non-scientific and a not very reliable way to do
> this- my staff has been instructed to keep an eye out for books we borrow
> that we really should own.  It may be an author that they see frequently
> requested.  It may be a title that caught their eyes as it was being
> processed.  Our customers may also suggest purchases of books via the JPL
> website.There is a downside to all this.  I was the Fiction Librarian before
> I was the ILL Librarian and was allowed to serve out my term on the
> Collection Development committee.  I had some input in what was being
> ordered and could put my 2 cents worth in and say- yes we get a lot of
> requests for that author or title or subject. I knew what was being ordered
> and what impact my contributions had.  Now- I really don't.  I received a
> question from Admin the other day asking me what percentage of the titles I
> send to the various departments get ordered.  I had to say that I had no
> earthly idea.  I did get some positive feedback from Collection Development
> when I started sending them the No Longer Owned spreadsheet but- other than
> that- it all goes into the void.  I do see a 10-11% average rise a year in
> our Lending fills, so it may be showing an impact there.
>
>
>
>
> Heather Campbell
> Special Services ~ Interlibrary Loan and Books By Mail
> Jacksonville Public Library
> Jacksonville, Florida 32202
> ill at coj.net    904-630-2985
>
>
>
> -----Original Message-----
> From: ill-l-bounces at webjunction.org [
> mailto:ill-l-bounces at webjunction.org] On Behalf Of Lee Bayer
>
> Sent: Wednesday, February 06, 2008 1:58 PM
> To: csuill; ill-l at webjunction.org
> Subject: [ILL-L] ILL and Collection Development
>
>
>
> There has been interest in using ILL as a collection development tool. I was
> asked  if there is a way to collect call numbers, titles, and authors of
> materials we borrow via ILL.  I do a yearly report on the journal titles
> that are reported on CCC but has anyone used ILLiad in this capacity?  I do
> want to respect the privacy of the patron borrowing material on ILL.
>
> Thank you for your help.
>
> Lee
> _______________________________________________
> ILL-L mailing list
> ILL-L at webjunction.org
>
> http://lists.webjunction.org/mailman/listinfo/ill-l
>
> _______________________________________________
> ILL-L mailing list
> ILL-L at webjunction.org
> http://lists.webjunction.org/mailman/listinfo/ill-l
>
>



-- 
Joe Augustin
Interlibrary Loan & E-serials
Earlham College (IEC)
(765) 983-1307
ill at earlham.edu