[ILL-L] ILL and Collection Development

[Campbell, Heather]

JPL uses ILL as a Collection Development and Management tool.  It's been
a bit easier to do since we have ILLiad as an ILL management system, but
there are still things we do "by hand".  This is how we use it for CD&M:

*	Throughout the month, my Borrowing staff gives me printouts of
2008/current year or beyond books requested by our customers.  I look up
the ordering information and send it all in to Collection Development. I
used to do this with the immediate previous year's books to but
Collection Development said I could stop that.  I was grateful.
*	At the first of the month as I'm getting statistical information
from ILLiad Reports, I'm also looking at Most Requested Journals and
Most Requested Loans under Borrowing Reports and Most Requested Journals
(I'd love to see a Most Requested Loans there) under Lending Reports.  I
set the parameters to more than 1 request.  I look up the information
for the Most Requested Loans in ILLiad Borrowing to make sure the title
isn't a series title (Tuxedo Gin showed up as a hugely requested title
last year and it turned out to be requests for different books in that
series).
*	On the 15th of the month, I use ILLiad to identify all the items
JPL no longer owns. I have ILLiad search for these from the 15th of the
previous month to that day.  ILLiad allows me to download the data onto
an Excel spreadsheet.  I send this spreadsheet to the departments at
Main for Catch-up ordering, to Collection Development for system
ordering, and to Cataloging so they can remove the items from our OCLC
holdings.  This is where the "by hand" comes in.  There isn't any way at
present for me to identify items we no longer own that are still in OCLC
holdings for us in Borrowing.  So, I get the author, title, and OCLC
number for these items, add a request for each one in Lending for OCLC
symbol TRN, and cancel each one as Not owned.  That way all these
records are snagged in one report.
*	Finally - and this is very non-scientific and a not very
reliable way to do this- my staff has been instructed to keep an eye out
for books we borrow that we really should own.  It may be an author that
they see frequently requested.  It may be a title that caught their eyes
as it was being processed.  Our customers may also suggest purchases of
books via the JPL website.

There is a downside to all this.  I was the Fiction Librarian before I
was the ILL Librarian and was allowed to serve out my term on the
Collection Development committee.  I had some input in what was being
ordered and could put my 2 cents worth in and say- yes we get a lot of
requests for that author or title or subject. I knew what was being
ordered and what impact my contributions had.  Now- I really don't.  I
received a question from Admin the other day asking me what percentage
of the titles I send to the various departments get ordered.  I had to
say that I had no earthly idea.  I did get some positive feedback from
Collection Development when I started sending them the No Longer Owned
spreadsheet but- other than that- it all goes into the void.  I do see a
10-11% average rise a year in our Lending fills, so it may be showing an
impact there. 




Heather Campbell
Special Services ~ Interlibrary Loan and Books By Mail
Jacksonville Public Library
Jacksonville, Florida 32202
ill at coj.net    904-630-2985


-----Original Message-----
From: ill-l-bounces at webjunction.org
[mailto:ill-l-bounces at webjunction.org
<mailto:ill-l-bounces at webjunction.org> ] On Behalf Of Lee Bayer
Sent: Wednesday, February 06, 2008 1:58 PM
To: csuill; ill-l at webjunction.org
Subject: [ILL-L] ILL and Collection Development


There has been interest in using ILL as a collection development tool. I
was asked  if there is a way to collect call numbers, titles, and
authors of materials we borrow via ILL.  I do a yearly report on the
journal titles that are reported on CCC but has anyone used ILLiad in
this capacity?  I do want to respect the privacy of the patron borrowing
material on ILL.

Thank you for your help.

Lee
_______________________________________________
ILL-L mailing list
ILL-L at webjunction.org
http://lists.webjunction.org/mailman/listinfo/ill-l
<http://lists.webjunction.org/mailman/listinfo/ill-l> 

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://lists.webjunction.org/wjlists/ill-l/attachments/20080207/3c173b7b/attachment.htm