[ILL-L] Paperwork Retention vs. Patron Privacy

[Melissa Jackson]

I've been told that we are required by state law to keep ALL records for three years.  It seems silly to keep records of transactions that worked perfectly, and the books are safely at home.  But I don't have a choice.

The silver lining is that I've been given permission to send them over to Central Storage, so at least I don't have to keep them in my work area any more.  :)


Melissa Jackson
ILL Librarian


>>> 
From: 	"Lynn Melchor" <lmelchor at elon.edu>
To:	"Interlibrary Loan Listserv" <ill-l at webjunction.org>
Date: 	4/1/2008 4:08 PM
Subject: 	[ILL-L] Paperwork Retention vs. Patron Privacy

We have been retaining ILL request paperwork for the number of years
suggested by the ILL Code.

However, I've heard libraries mention they discard requests at the end
of the year, due to patron privacy issues.

Does anyone discard their requests frequently, and has it caused any
problems?

 

Thanks for your input!

Lynn Melchor
ILL Coordinator
Elon University (NEO)