[ILL-L] RE: Going paperless (Yikes!)

[Document Delivery]

We've kept the paper files as a way of proving we actually returned an
item. If we went paper-less, which I've thought about, I'd add a second
mailing log so I had a record of every ILL number sent out, Ed.
 

ILL Office 
Ryan Library 
Iona College 
914-633-2352 

 

________________________________

From: ill-l-bounces at webjunction.org
[mailto:ill-l-bounces at webjunction.org] On Behalf Of Beth Willis
Sent: Monday, July 30, 2007 11:25 AM
To: Interlibrary Loan Listserv
Subject: Going paperless (Yikes!)


Good Monday morning ILLers  :)
 
Our department has maintained a paper file of all borrowing activity for
lo' these many years. (Sigh)  Needless to say, the chore of keeping up
this file is tedious and time consuming. At the volume level we operate,
we cannot afford to spend time on manual tasks such as this.
 
As of today, we're biting the bullet and allowing that file to die by
attrition. Yay!
 
But ... yikes! There goes our security blanket! Kind of like trashing
your shelflist!
 
After much discussion on workflows and ensuring we don't lose important
transaction information, we think we have everything covered. But I want
to dot my I"s and cross my T's by asking you veterans of this particular
transition whether there is anything you learned the hard way that I
need to keep in mind?
 
Some notes about our new procedures:

1.	
	We are allowing any paperwork which came from the lender to stay
with the item, either clipped to the bookstrap or tucked inside the
sleeve of AV cases.
2.	
	All information regarding the item (e.g. condition, parts &
pieces) and the loan transaction (e.g. lender's due date, renewal &
return shipping instructions) is included in the brief title record in
our ILS.

Is there anything you would also recommend to us? We intend to
communicate via Staff Memo to all branches the fact that ILL materials
will now have paperwork accompanying and they need to stress to patrons
that this paperwork must return with them item.
 
We're all a bit tense here in making the move toward "paperless," so any
reassurance you can provide is deeply appreciated!
 
Enjoy your Monday!  :)
 
 
 
Beth Willis
ILL Department Head
bwillis at mcpl.lib.mo.us
Phone: (816) 521-7231
Mid-Continent Public Library - http://www.mcpl.lib.mo.us
Unless explicitly attributed, the opinions expressed are personal.
 
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