[ILL-L] Going paperless (Yikes!)

[Beth Willis]

Good Monday morning ILLers  :)
 
Our department has maintained a paper file of all borrowing activity for lo' these many years. (Sigh)  Needless to say, the chore of keeping up this file is tedious and time consuming. At the volume level we operate, we cannot afford to spend time on manual tasks such as this.
 
As of today, we're biting the bullet and allowing that file to die by attrition. Yay!
 
But ... yikes! There goes our security blanket! Kind of like trashing your shelflist!
 
After much discussion on workflows and ensuring we don't lose important transaction information, we think we have everything covered. But I want to dot my I"s and cross my T's by asking you veterans of this particular transition whether there is anything you learned the hard way that I need to keep in mind?
 
Some notes about our new procedures:

1.	
	We are allowing any paperwork which came from the lender to stay with the item, either clipped to the bookstrap or tucked inside the sleeve of AV cases.
2.	
	All information regarding the item (e.g. condition, parts & pieces) and the loan transaction (e.g. lender's due date, renewal & return shipping instructions) is included in the brief title record in our ILS.

Is there anything you would also recommend to us? We intend to communicate via Staff Memo to all branches the fact that ILL materials will now have paperwork accompanying and they need to stress to patrons that this paperwork must return with them item.
 
We're all a bit tense here in making the move toward "paperless," so any reassurance you can provide is deeply appreciated!
 
Enjoy your Monday!  :)
 
 
 
Beth Willis
ILL Department Head
bwillis at mcpl.lib.mo.us
Phone: (816) 521-7231
Mid-Continent Public Library - http://www.mcpl.lib.mo.us
Unless explicitly attributed, the opinions expressed are personal.
 
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