[ILL-L] Re: WRS and Paper records only

[Laura Barnard]

Alison,

If you aren't doing many loans, you might consider how you could bend WRS to work for you.

Search active requests with your symbol as lending library.   this will bring up all requests with you as a lender, in order of transaction number, smallest numbers (oldest requests) first.

By checking regularly for overdues, and updating to recalled, you may be able to manage the notices just from this list.

You can also edit these requests, so you may be able to put something in the lending notes as a reminder to yourself.  You need to be very careful not to update to complete, though, when you do that.

You might also be able to transfer the list to an excel sheet and do your tracking and manipulation from there.

another source of information is your management statistics in the Administration module.  I haven't explored them for house keeping potential so don't have too much to offer.

>>> "Jones, Alison R." <arjones at baptistcollege.edu> 8/16/2007 6:27 AM >>>
Ooh question here - you said that they end up having to be recalled - I
thought the recall option was only for if you needed to recall an item
prior to its due date?  Am I supposed to be hitting recall as soon as
its overdue?  I mean if its overdue, its overdue, that should be obvious
right?  Have I been doing this wrong?

Also - is there anyone else doing ILL completely with only WRS and paper
records who has any good methods of keeping up with them all to send out
overdue notices in a timely manner?  I try to send email notices at 1
month overdue, but I sometimes forget to check and it ends up being
about a month and a half before the first notice...

Alison

Alison Jones
Public Services Librarian
Baptist College of Florida
-----Original Message-----
From: ill-l-bounces at webjunction.org 
[mailto:ill-l-bounces at webjunction.org] On Behalf Of Linda Wilkinson
Sent: Wednesday, August 15, 2007 4:36 PM
To: 'Interlibrary Loan Listserv'
Subject: RE: [ILL-L] DVD's & Videos--To Lend or Not to Lend that is
thequestion

We have had surprisingly litle damage, and what we have had is mostly to
the
case or box rather than the tape or CD itself.  

For us, overdues are more of a problem.  Even with our usual 30-day loan
period, many of our AV items come back 2, 3, 4 or more weeks late; most
end
up having to be recalled, e-mails sent, etc.  Since viewing a video is
so
much faster than reading a book, I'm not sure what's responsible for all
the
AV overdues.  (And this irks our own patrons, who can only check AV
items
out for 7 days themselves and don't appreciate having to wait!) 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Linda Wilkinson, ILL Coordinator
Southeastern Public Library System of OK
OCLC symbol: OKI
wilkinson at sepl.lib.ok.us  


-----Original Message-----
From: ill-l-bounces at webjunction.org 
[mailto:ill-l-bounces at webjunction.org] 
On Behalf Of Kelley Hunt
Sent: Wednesday, August 15, 2007 4:22 PM
To: ill-l at webjunction.org 
Subject: Re: [ILL-L] DVD's & Videos--To Lend or Not to Lend that is the
ques....

I think the biggest problem is inadequate packaging. If av items are not
packaged securely they are easily damaged in the mail. The worst thing
is
when a library mails you their av materials in a paper package and the
materials arrive in a damaged condition, but you are responsible for
reimbursing the lender because you asked them to loan it to you. Our
form
states that we require our av materials to be shipped back to us in a
box
and if a library consistently fails to do this we quit loaning them AV
materials. 

Kelley

>>> mantelljody at uhcl.edu 08/15/07 04:15PM >>>
We are currently "considering" changing our policy to start lending
DVD's and videos.  Could some of you share with me that do lend these
types of items what kind of problems you run into if any with these
kinds of loans.  I assume you would have a shorter checkout period with
no renewals.  My main concern is for damages or loss -- I would imagine
it would be difficult to blame damages on the borrower, since it is
unlikely anyone has the staff or time to check each DVD unless you just
see some glaring scratch, even then I think it would difficult to lay
blame.  Loss yes, scratches?
 
Appreciate your time and suggestions!~Jody
 

Jody Mantell
ILL Supervisor 
Interlibrary Loan~Document Delivery Team 
Neumann Library 
University of Houston-Clear Lake 
mantelljody at uhcl.edu 
Phone:  281-283-3906 
Ariel:    arielrecv.uhcl.edu 
Fax:       281-283-3907 
UHC 



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